Time tracking settings
Choose whether your team can add time by hand, whether people's own time needs approval, when forgotten timers stop, and set team costs, weekly hours, and your default hourly rate.
Decide how your team records time and what that time is worth, so timesheets, invoices, and profit reports add up. These settings are in Settings › Productivity.
Allow or block time added by hand
- Open Settings › Productivity.
- Under Time entries, turn Allow manual time entries on or off.
- Select Save settings.
When it's on, people can add time after the work is done, such as offline work or a timer they forgot to start. When it's off, people use the timer.
You're done when a teammate sees, or no longer sees, the option to add time by hand.
Choose whether people's own time needs approval
- Under Time entries, turn Ask for approval on people's own time on or off.
- Select Save settings.
It's off by default, so time people log for themselves is approved as soon as it's logged. When it's on, that time waits for someone who can approve time, the same way time logged for someone else does.
Stop forgotten timers
- Under Time entries, turn on Stop forgotten timers.
- In Stop after, enter a whole number of hours from 1 to 24.
- Select Save settings.
It's on by default, set to 12 hours. A timer left running longer than that is stopped automatically. Its time ends at the limit, not when Agiled noticed, so a timer left on overnight doesn't add the night to someone's hours. The entry gets a note saying it was stopped automatically, so the person can check it and adjust the time.
Set team costs and your default rate
- On the same page, under Team costs and capacity, enter each person's cost per hour and hours per week.
- Enter your workspace Default hourly rate.
- Save your changes.
- Cost per hour powers project profit and the Utilization and Project profitability reports. Only people with finance access see it.
- Hours per week powers the Capacity view, which shows who has room for more work.
- Default hourly rate is used for billable time that has no project rate, such as time logged on a client's ticket.
Good to know
- Changing these settings doesn't change time already recorded.
- Change it at the start of a week so everyone's timesheet follows the same rule.
- Only owners and admins can change these settings.