Finance settings

Set these once before your first invoice, and every new invoice and estimate starts with the right currency, numbers, taxes, and payment options. Settings › Finance has six tabs: Invoices, Estimates, Credit Notes, Expenses, Payments, and General.

Set your invoice defaultsCopy Anchor Link

1. Open Settings › Finance. The Invoices tab opens first.
2. Under Invoice Defaults, choose the Currency, Language, and Default Due After (Days). Add your Default Terms if you use them.
3. Under invoice numbering, set a Number Prefix, such as INV-, and Number Padding, such as 4 for INV-0001.
4. Select Upload logo if invoices should use a different logo from your main one.
5. Under Invoice Automation, select Use recommended reminders, or add your own reminders and a late fee.
6. Select Save Settings.

The Estimates and Credit Notes tabs have their own defaults and numbering. Set them the same way.

Choose how clients pay youCopy Anchor Link

1. Open the Payments tab.
2. Under Payment Gateways, connect an online payment provider such as Stripe so clients can pay by card. See Take online payments.
3. Under Offline Payment Methods, select Add Method to show your bank details on invoices.
4. Enter a Method Name, such as Bank Transfer, choose the Type, and write the Payment Instructions clients need, including the reference to use.
5. Leave Active on and select Create.

Add your taxesCopy Anchor Link

1. Open the General tab.
2. Select Add Tax Rule and enter the tax name, such as VAT or GST, and its rate.
3. Turn on Default if it should apply to new lines automatically.
4. Select Save Settings.

You're done when a new draft invoice shows your currency, number format, tax, and payment options without you changing anything.

Good to knowCopy Anchor Link

• Existing invoices keep their saved values. New defaults apply to new invoices and estimates only.
• Avoid changing numbering after you've sent invoices, so your accountant sees one clean sequence.
• Removing a tax you've used makes it inactive, so older invoices keep their tax details. Inactive taxes aren't offered on new invoice, estimate or credit note lines, but lines that already use one keep it.
• Offline payments aren't confirmed automatically. Record the payment on the invoice when the money reaches your bank. See Payments.

RelatedCopy Anchor Link

• Take online payments
• Finance templates
• Finance