Submit and approve timesheets
Fill in your week, submit it for approval, and approve or return your team's timesheets.
A timesheet shows one person's week as a grid of projects by day. People submit it when the week is done, and a manager approves it so the time is ready to bill.
Submit your timesheet
- Open Productivity › Timesheets. Use the arrows or Pick a period to choose the week.
- Check the grid. Time you tracked is already there.
- To log time on a project that isn't in the grid, select Add a project row, choose the project, then select a day and enter the hours.
- Select Submit for approval (Submit on a phone).
You're done when the status next to the totals says Submitted. Your manager sees it in their Inbox and under To review.
Stop any timer still running in that week before you submit. Once a week is submitted or approved, its time is locked: you can't add, edit or delete entries, or start a timer in it, unless a manager returns it.
If a manager returns your timesheet, a note at the top shows who returned it and why. Fix the entries, then select Submit again.
Approve your team's timesheets
- Open Productivity › Timesheets and select To review, or open the timesheet from your Inbox.
- Select a timesheet, or choose the person in the member selector.
- Check each project's hours by day and how much is billable.
- Select Review.
- Add Notes if useful and select Approve, or write a reason and select Reject timesheet.
You're done when the timesheet shows Approved, or has gone back to the teammate with your reason.
Good to know
- Owners, admins and managers who manage time tracking can review timesheets. Everyone else sees only their own.
- A clear reason saves a round of messages, for example "Mark the internal planning call as non-billable".
- A manager can add forgotten time from a teammate's timesheet. It is saved as the teammate's time.
- When you change the hours in a day's cell, the entry keeps its start time and its end time moves to match the new hours.
- To compare everyone's time at once, use Reports › Productivity.