Timesheets
Review team time entries.
Timesheets help managers review time entries by user and period.
Use timesheets as the review layer over time entries. Correct the source entries so billing, payroll, project reports, and exports all agree.
Open Timesheets
- Open Productivity.
- Go to Timesheets.
- Choose the week you want to review.
- Managers can select another user when they have permission to view team time.
Confirm the selected week before reviewing. Timesheet mistakes often come from approving the wrong period after switching between users or weeks.
Review Time
Use timesheets to check missing time, billable status, project allocation, descriptions, and unusual entries before using time data for billing, payroll, or reporting.
Review the period while the work is still fresh. Waiting until invoice or payroll day makes it harder for teammates to explain missing timers, vague descriptions, or entries assigned to the wrong project.
Open suspicious entries from their source task or project when possible. The timesheet shows the period view, but the task or project usually explains the work context.
Employee Submission
Employees can submit their own timesheet when the period is ready and the timesheet is in draft or rejected status. Review entries before submitting because submitted timesheets may need manager approval before edits are accepted.
Before submitting, employees should check every workday, billable flag, project, task, and description. Submitting a vague timesheet pushes cleanup to the manager and slows billing or payroll.
Manager Review
Managers, admins, and owners can review submitted timesheets. Use the review dialog to approve the timesheet or reject it with a reason. Add review notes when the approval needs context.
Reject with a specific correction request, such as "move Tuesday design time to the Acme project" or "mark the internal admin entry as non-billable". Clear rejection notes help the teammate fix the period without another message thread.
Edit Entries From Timesheets
Use the timesheet grid to add or update entries for the selected period. Confirm project, task, duration, billable status, and notes before approving or submitting.
If manual entries are restricted, follow the workspace correction process instead of adding workaround entries. Keep the approved timesheet aligned with the source time entries so reports and invoices match.
When correcting an entry after review, add a clear note so future invoice, payroll, or report questions can be answered from the record.
Late Corrections
If a timesheet needs correction after approval, follow the workspace review process instead of creating duplicate entries. Check whether the period has already been used for invoicing, payroll, or reporting before changing totals.
When a late correction affects a customer invoice or payroll run, record the reason and tell the finance or payroll owner before editing the source entries.
Review Checklist
Before approving a timesheet:
- check missing workdays
- review unusually long or short entries
- confirm billable status and rates
- confirm project and task links
- check descriptions for customer-safe billing context
- compare leave or attendance when relevant
- reject with clear instructions when corrections are needed
After Approval
After approving, use the timesheet as the source for billing, payroll, or productivity reporting. If a late correction is needed, reopen the review flow according to your workspace process instead of creating duplicate time entries.
After approval, rerun the related time or productivity report with the same period. This confirms the approved totals are reflected where managers and finance users will review them.