Salaries, Payroll, and Payslips
Manage compensation, payroll runs, and payslip records.
Payroll uses employee and salary data to create pay records for a period.
Salaries
Salary records define compensation details. Keep salary information current before running payroll.
Salary records can include amount, basic salary, salary type, currency, effective date, end date, active status, tax percentage, and notes. Update salary records before creating a payroll run.
Review salary records whenever an employee changes role, department, currency, pay type, effective date, or tax setup. Keep old salary records for history instead of editing past periods to match a new agreement.
Payroll Runs
Create a payroll run for the relevant period, review employee amounts, adjustments, and deductions, then finalize only after the values are correct.
Payroll run statuses move through the review flow:
- Draft: created but not prepared.
- Prepared: calculated and ready for approval.
- Approved: reviewed and approved for payment.
- Paid: payment is complete.
Open a run to search entries, filter employees with or without adjustments, add adjustments, prepare payroll, approve payroll, or mark it paid.
Do not mark a run paid until the external payment action is complete. Agiled can track the payroll period and payslip records, but the finance or HR owner should still compare net pay with the actual payment file or banking process.
Payslips
Payslips give employees a record of what was paid. Employees can view payslips from self-service pages when enabled.
Before employees review payslips, confirm employee names, salary components, deductions, adjustments, period dates, and net pay are correct. If a payslip is wrong, correct the source payroll run or adjustment instead of asking the employee to ignore the record.
Review Source Records
Payroll depends on several HRM records:
- active employee profiles
- current salary records
- attendance records
- approved leave
- configured holidays
- payroll adjustments
- department, position, and team assignments when those are used for review
If a total looks wrong, inspect the source records first. A missing salary, unapproved leave, incorrect attendance correction, or adjustment entered in the wrong period can affect payroll totals.
Recommended Payroll Flow
- Update employee records and salaries.
- Review attendance, leave, and holidays.
- Create the payroll run.
- Review gross, deductions, net pay, and adjustment totals.
- Add any approved adjustments.
- Prepare the payroll.
- Approve after review.
- Mark paid after payment is complete.
- Confirm payslips are available to employees.
Payroll Review Checklist
Before approving:
- Search for employees with missing or unexpected amounts.
- Filter for entries with adjustments and verify each adjustment is approved.
- Compare employee count against the expected payroll group.
- Check employees who joined or left during the period.
- Confirm deductions and tax amounts are expected.
- Confirm the payment date is correct.
- Export or record the approved totals for the finance owner when needed.
If a mistake is found after approval but before payment, fix it before marking the run paid. If the run has already been paid, document the correction and use the next payroll process approved by your HR or finance policy.
First Payroll Period Review
Before the first live payroll period, reconcile employee records, active salaries, leave, attendance, holidays, adjustments, and expected payslip access. Use one draft run to find missing employees, incorrect pay periods, or unexpected deductions before approval.
If totals do not match the finance owner's expectation, fix the source employee, salary, leave, attendance, or adjustment record before approving the payroll run.