Agiled Docs

Edit attendance when a record has the wrong status, missing clock time, or needs an explanatory note.

Attendance edits can affect timesheets, payroll review, and employee history. Only edit records when you have a clear reason for the correction.

What You Can Edit

The edit dialog can update:

date;
status;
clock-in datetime;
clock-out datetime;
notes.

Use the smallest edit that fixes the record. Changing status may be enough for a missed attendance mark, while clock times should be used only when the actual start and end times are known.

Edit A Record

Open HRM > Attendance.
Find the attendance record.
Select edit.
Update the date or status.
Add or update clock-in and clock-out times.
Add notes if the change needs context.
Save the record.

If the edit is based on a manager decision, leave a note that identifies the source of the decision according to your HR process. This helps later payroll or employee review.

Clock Times

Clock-in and clock-out fields use date and time values. Check both the date and time before saving.

Use clock times when the record should show actual work start and end times. If the employee only needs a status update, leave clock fields empty instead of guessing times.

If you do not know the exact time, add a note and follow your HR process instead of inventing a clock-in or clock-out value.

Check timezone and date boundaries for overnight or remote work. A correct time on the wrong date can still break attendance totals and payroll review.

Notes

Use notes for audit context, such as "manager confirmed late arrival" or "manual entry from imported attendance sheet." Notes help explain why the record was changed later.

Avoid notes that blame the employee or include unrelated private context. The note should explain the attendance correction, not become a performance review.

Common valid corrections include a missed clock-out, approved late arrival, manager-confirmed remote work, imported attendance cleanup, or a status that should match approved leave. Do not use attendance edits to hide policy issues; record the accurate status and add context.

After Editing

After saving, review attendance summary and corrections if the change affects a period that managers or payroll reviewers are using.

If the edited record belongs to a submitted or approved period, notify the reviewer before payroll or attendance reports are finalized. Edits after review can change totals that someone has already approved.

Review Before Saving

Check employee, date, status, clock-in time, clock-out time, and notes. For payroll-sensitive periods, ask the reviewer or manager to confirm the correction before saving.

After saving, reopen the record or refresh the attendance list before leaving the page. This confirms the correction persisted and the displayed totals changed as expected.

Approval Checklist

Before editing payroll-sensitive attendance:

confirm employee and date
check leave, holiday, and correction requests
confirm exact clock times when needed
get manager or HR approval
add a clear note
notify payroll if the period was already reviewed

Troubleshooting

If totals still look wrong after editing, check for another attendance record on the same date, missing clock-out time, or a timesheet that already used the old value.

Also check holidays, approved leave, attendance correction requests, and manual time entries. Attendance totals can look wrong when related HRM records disagree with each other.

Edit Attendance