Employee Self-Service
Use employee pages for profile, attendance, leave, documents, and payslips.
Employee self-service pages let employees review and manage their own HRM information when permissions allow it.
Use self-service for personal HR actions that do not require an admin to edit the employee record directly.
Open Self-Service
Open HRM > Me. Use the self-service tabs to review information that belongs to your employee record.
If the page opens another employee's information or does not show your expected record, stop and ask an admin to review the employee link before submitting attendance or leave.
Employees should not use self-service until the linked employee record is correct. A wrong link can send leave requests, attendance, documents, and payslips to the wrong person.
Available Self-Service Areas
What Employees Can Do
Employees can usually:
- update basic profile details
- check in and check out
- review attendance history
- submit leave requests
- download HR documents
- download payslips
Admin-owned fields such as department, position, salary, employment status, and manager should be changed from the employee record by HRM admins.
If personal profile fields are editable, employees should keep them accurate but should not use them to change legal, payroll, manager, or employment data unless HR has instructed them to do so.
Employee Checklist
- Keep profile and emergency contact details current.
- Check in and out according to company policy.
- Submit leave requests with enough notice.
- Review documents and payslips when they are published.
- Report missing or incorrect records to HRM admins.
What Not To Change Yourself
Do not use self-service to work around HRM setup issues. If your department, manager, employment status, salary, leave balance, or payslip looks wrong, ask HR or an admin to correct the source employee record. Self-service is for employee actions; it is not the place to repair payroll or policy setup.
If a page shows another person's data, stop immediately and report the issue with the workspace, signed-in email, and screenshot.
First-Time Employee Check
When an employee first opens self-service, they should verify:
- Their name and linked employee record are correct.
- Their profile contact details are current.
- Attendance actions match company policy.
- Leave types shown match the policies they can request.
- Documents and payslips are visible only when expected.
If any of these look wrong, stop and ask HR to review setup before submitting leave, attendance, or document acknowledgements.
Missing Self-Service Pages
If an employee cannot see a self-service page, check whether HRM is enabled, whether the employee record is linked correctly, and whether their role allows access.
Also confirm the user account is connected to the correct employee record. A workspace user without a linked employee record may not see personal HRM data.
Troubleshooting
If leave or attendance actions are unavailable, confirm your role allows self-service actions and that the relevant HRM feature is enabled.
If a payslip or document is missing, ask HRM whether it has been published for your employee record.
If attendance, leave, or payslip data looks wrong, report the date, period, and specific record to HR. Do not create duplicate leave requests or attendance corrections to compensate for a missing admin review.
Admin Review
HRM admins should test self-service with one employee from each major role or team before rollout. Confirm linked user accounts, leave policies, attendance rules, document visibility, and payslip publication all match the employee's real access.