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Payroll adjustments add or subtract amounts from a payroll run.

Treat adjustments as audit-sensitive payroll changes. They should explain a specific exception, approval, correction, or reimbursement.

When To Use An Adjustment

Use payroll adjustments for one-off changes that are not already covered by the employee salary setup or normal payroll calculation.

Examples:

bonus
reimbursement
correction
deduction
retroactive pay
manual allowance

Do not use adjustments to hide recurring compensation changes. Update the employee salary setup instead.

Use one adjustment per reason when possible. Separate lines make review easier than combining bonus, deduction, and reimbursement into one unexplained amount.

Add An Adjustment

Open the payroll run.
Select Add adjustment.
Choose the employee.
Enter the amount.
Enter a reason code.
Add a note explaining the adjustment.
Save the adjustment.

The adjustment dialog includes:

Employee: the employee in the payroll run.
Amount: positive values add pay; negative values reduce pay when your payroll process allows deductions this way.
Reason code: a short code such as bonus, reimbursement, or manual_adjustment.
Note: a plain-language explanation for reviewers.

Adjustments cannot be added after a run is marked paid.

If the payroll run is already prepared or approved, confirm your team's process before adding an adjustment. Some teams require the run to be reviewed again after any adjustment changes net pay.

If the adjustment changes tax, reimbursement, or deduction handling, confirm the right reviewer has approved it before payroll is marked paid.

Use Clear Reasons

Reason codes and notes help reviewers understand why the pay changed.

Good notes include who approved the change, the source record, and the reason. Avoid vague notes such as "fix" or "misc".

Examples:

bonus: quarterly performance bonus approved by HR on April 28
reimbursement: travel reimbursement from approved expense report
correction: attendance correction approved for April 16
deduction: equipment deduction approved by employee agreement

Do not include private details in the note when a short reference to the source record is enough.

On the payroll detail page, use the entries search and adjustment filter to compare employees with and without adjustments. Then review the Adjustments section to confirm employee name, amount, reason code, and note.

Before approving payroll:

compare adjustment totals with the approval list
check that each employee appears only where expected
confirm positive and negative amounts use the right sign
confirm notes explain the business reason
confirm recurring changes were moved to salary setup instead

Fix Adjustment Mistakes

If a draft run has the wrong adjustment, edit or remove it before preparing the run. If the run has already been approved, follow your internal payroll correction process and document the change before marking the run paid.

Approval Checklist

Before approving a payroll run with adjustments:

Confirm each adjustment has an owner-approved reason.
Compare adjustment totals with source approvals.
Check positive and negative signs.
Confirm private details are not exposed in notes.
Recalculate or review net pay after changes.

Adjustment Evidence

Every adjustment should point back to a source decision: approved bonus, deduction authorization, correction note, reimbursement approval, or payroll policy. Keep sensitive details out of payslip-facing notes, but make the internal reason clear enough for HR and finance review.

If the source evidence is missing, pause approval until the adjustment owner can provide it.

Payroll Adjustments