Attendance and Leave Reports
Review attendance status and leave usage.
Attendance and leave reports help HR teams review people operations.
Use these reports before payroll review, staffing review, and leave policy checks. They depend on clean attendance and leave records.
Use reports to find issues, then fix source attendance or leave records. Do not use exports as the only place where corrections live.
Attendance Summary
Use Attendance Summary to review attendance status and employee totals for a selected period.
Open Reports → HRM → Attendance Summary, set the date range, and review the status distribution. Use table view to inspect exact counts before discussing attendance with employees or managers.
Open the attendance source records for unusual totals. A report can show that an employee has missing or late attendance, but the attendance record explains whether it is a missed check-out, manual entry, approved leave, or correction.
Leave Summary
Use Leave Summary to review leave usage by leave type and request status.
Open Reports → HRM → Leave Summary for vacation, sick leave, unpaid leave, and other configured leave types. Use it to understand leave demand and approval patterns.
Review leave reports before approving payroll, staffing plans, or capacity changes. Pending requests, rejected requests, and unpaid leave should be understood before the numbers are shared outside HR or management.
Separate approved leave from pending requests. Pending leave may affect future capacity, but it should not be treated the same as approved time away.
Filters
Use date range to focus on the period you are reviewing. These reports group by status or leave type, so they do not use day/week/month grouping.
Review Workflow
- Set the date range to the payroll or HR review period.
- Check attendance statuses for missing, late, absent, or present records.
- Open Attendance when records need correction.
- Check leave usage by type and status.
- Open leave requests when approvals or rejections need review.
- Export only after HR has corrected missing attendance or stale leave records.
Before Exporting
Compare the report period with holidays, approved leave, attendance corrections, and payroll cutoffs. If an employee has missing attendance or an unresolved leave request, fix the source record first. The report should be treated as a review surface, not the place where HR data is corrected.
Do not export attendance or leave reports for payroll until corrections, manager approvals, holidays, and pending leave decisions have been reviewed.
Payroll Handoff Checklist
Before payroll or contractor billing, compare attendance rows with approved leave, holidays, manual time corrections, and known schedule exceptions. Fix the source records before exporting the report so payroll does not depend on spreadsheet edits that are invisible to the rest of the workspace.
If your team locks payroll periods, complete corrections before the lock date. After the period is finalized, use your internal adjustment process instead of quietly changing historical attendance or leave data.
Troubleshooting
If attendance counts look wrong, check manual attendance, duplicate records, date range, and leave status.
If leave usage is missing, confirm requests were approved and linked to the correct employee.
If the report changes after corrections, rerun it with the same date range before sharing or exporting the final numbers.
Sharing And Privacy
Attendance and leave exports can expose employee schedules, absences, and policy details. Share them only with managers, HR, payroll, or leadership who need that information.
For staffing discussions, use summarized counts when individual employee detail is not necessary.