Expense Summary Report
Review expense totals and category mix.
The Expense Summary report shows expenses over the selected period.
Use it before month-end close, profitability review, or reimbursement review. Clean expense data makes finance reports and exports easier to trust.
Use this report to find cleanup work before accounting receives exports. It is better to fix categories, receipts, and duplicates in Agiled than to explain them later in a spreadsheet.
Open Expense Summary
- Open Reports.
- Select Finance.
- Choose Expense Summary.
- Set the date range.
- Choose the currency you want to review.
- Review the chart, table, and category breakdown.
Use This Report To
- Track operating costs.
- Review expense growth.
- Compare expense periods.
- Check category mix before month-end review.
Before Review
Make sure expenses have categories, dates, currencies, vendors, and receipts where needed. If expenses are imported or created from reimbursements, spot-check that they landed in the right period before trusting totals.
Filters
Use date range and currency. The report can be reviewed alongside Profit and Loss when you need to compare revenue and expenses.
If your workspace records expenses in multiple currencies, review one currency at a time before exporting or comparing totals.
Use the same currency and date range when comparing periods. Mixing currencies or shifting the review window can make spending changes look larger or smaller than they are.
How to Read It
Look for unusual spikes or missing categories. If totals look wrong, check expense dates, currency, and receipt-backed expense records.
Use the report before month-end close to make sure expenses are categorized and receipts are attached. A category with a sudden increase should be reviewed in Finance expenses before the export is shared.
Cleanup Checklist
- Confirm expenses use the correct date.
- Confirm the currency is consistent for the review.
- Attach receipts to expense records that need audit support.
- Fix missing or vague categories before exporting.
- Compare the expense period against Profit and Loss.
Add a note to unusual one-time expenses when the context will matter during accounting or leadership review.
Review Questions
Ask these during expense review:
- Are large category changes real or caused by miscoding?
- Are receipts attached where required?
- Are reimbursable expenses separated from operating costs?
- Are duplicate imports or test expenses included?
- Does the selected currency match the accounting review?
Investigate Spikes
Open the underlying expenses when a category changes sharply. Check whether the spike is a real cost increase, a one-time expense, a duplicate, or a category mistake.
After correcting expense records, rerun the report before sharing it with accounting or leadership. The report should reflect corrected categories, receipts, dates, and currency.
Troubleshooting
If expenses are missing, confirm the expense date is inside the selected period and that the currency filter matches the expense.
If receipts are missing, open the expense records and attach the receipt before sharing the export with accounting.
If totals differ from accounting, compare expense date, payment date, currency, tax treatment, reimbursable status, and duplicate imports before changing report filters.
Export Readiness
Before exporting, confirm high-value expenses have receipts, categories are consistent, reimbursable rows are marked correctly, and duplicate imports have been removed. The export should be the result of cleanup, not the place where cleanup happens.
If accounting uses another system, keep the Agiled filters and export period noted so the same report can be reproduced later.