Inventory and Audits
Track product inventory and review product changes.
Inventory and audits help teams understand product usage and catalog changes.
Inventory
Use product records for catalog data that appears in finance and commerce: names, SKUs, prices, tax settings, categories, tags, and status.
The current catalog does not expose a stock-adjustment screen for on-hand quantity changes. Use product usage and audits to understand how catalog records are being used.
What Inventory Means in Agiled
For now, inventory documentation should be read as catalog control rather than warehouse stock control. Product records keep the information that invoices, estimates, documents, storefronts, and checkout links reuse:
- Product or service name.
- SKU or internal identifier.
- Price and currency.
- Tax and discount behavior.
- Category and tags.
- Active or inactive status.
- Images, descriptions, and service details where configured.
If your team needs physical stock counts, keep those counts in the system that owns fulfillment and use Agiled product records for customer-facing catalog, finance, and commerce workflows.
Audits
Product audits help you review changes to product records and inventory-related events.
Open Products > Audits to review the activity stream. The page includes a product selector so you can view all audit events or narrow the stream to one product.
The audit table includes:
- Description: what changed.
- Action: the type of activity when available.
- User: the teammate who made the change, or system when the change was not tied to a user.
- Product: the affected product name.
- Subject type: the underlying record type.
- When: the timestamp of the event.
Review a Product Change
- Open Products > Audits.
- Choose All products or select one product from the selector.
- Search or sort the audit stream when the table is busy.
- Read the description and action.
- Check the user and timestamp.
- Open the related product from the catalog if the change needs review.
- Correct the product record if the audit shows an unintended edit.
When to Use Audits
Use audits when:
- A price changed unexpectedly.
- A product appears inactive or missing from a storefront.
- A category or tag changed and affected filtering.
- A finance document used old product details.
- A teammate asks who changed a product.
- You need to confirm that cleanup work was completed.
Investigate Pricing Or Catalog Issues
When a product price, tax setting, or status looks wrong on an invoice, estimate, storefront, or checkout link, check the product audit first. Confirm who changed the product, when it changed, and whether the affected customer document was created before or after the change.
After correcting a product, review any live checkout links, storefronts, draft finance documents, and templates that reuse it. Fixing the catalog record does not always update records that already copied the old values.
Catalog Control Checklist
For clean product data:
- Keep names and SKUs consistent.
- Archive or deactivate products that should no longer be sold.
- Use categories for broad grouping and tags for flexible labels.
- Review prices before using products in invoices, estimates, or checkout links.
- Check audits after bulk cleanup or high-impact pricing changes.
- Use reports for business performance, and audits for change history.
Limits
The audit stream records changes, but it is not a replacement for approvals, inventory reservations, or stock reconciliation. If a product change has a financial impact, review the product record, affected finance documents, and any public checkout or storefront that uses the product.