Time and billing on a project

The Money tab answers the questions you ask before invoicing a client: how much time went in, how much hasn't been billed yet, what has been invoiced, and whether the project still makes money.

Bill a project's timeCopy Anchor Link

1. Open Productivity › Projects, select the project and open the Money tab.
2. Check Ready to bill: the value of billable time not yet on an invoice.
3. Select New invoice.
4. On the invoice, use Import to bring in the project's unbilled time.
5. Review the lines and send the invoice as usual.

You're done when the time has moved from Ready to bill to Billed.

What the tab showsCopy Anchor Link

• Time logged, with how much is billable.
• Ready to bill and Billed.
• Expenses: the project's approved and pending expenses.
• Budget: how much has been spent and what is left, if the project has a budget.
• Invoices, with status, total and what is still due.
• Recent time, showing which entries are billable and invoiced.
• Profit, for finance managers: revenue from billable time, minus labor cost and expenses, with the margin. See Profit, utilization and capacity.

Good to knowCopy Anchor Link

• The tab is only shown to people with finance access.
• Each invoice line remembers its time. Remove the line and the time goes back to Ready to bill. Copies of an invoice don't take the time with them, so hours are never billed twice.
• Billable time needs a rate: the project's Default rate in its Details panel, or a person's rate on the Team tab.
• People who can only see their own finance records see only their own invoices and expenses here.

RelatedCopy Anchor Link

• Track your time
• Invoices
• Project profitability report