Files
Preview, download and versions
Check a file before you use it, download the original, replace it with a newer copy or restore an older version.
Preview a file to make sure it is the right one before you share it, and keep one file up to date instead of uploading copies.
Preview or download a file
- Open Files and find the file.
- Open the file's menu and select Preview. In card view you can also select the thumbnail.
- Check the preview, the file type, size and when it was last updated.
- Select Download to save the original file.
You're done when you have seen the file or saved a copy to your computer.
If the browser can't show that kind of file, the preview says Unavailable. Download it and open it on your computer instead.
Replace a file with a newer copy
- Open the file's menu, or its preview, and select Replace Version.
- Choose the new file from your computer.
The file keeps its place, links and shares, and the old copy moves into Version History. Use this for a revised proposal or a signed copy of a draft. Upload a separate file when it is a different document.
Restore an older version
- Open the file's preview.
- Under Version History, select Restore next to the version you want back.
You're done when the restored version shows as the current one.
Good to know
- Download links are temporary. Select Download again rather than reusing a copied download link.
- Replacing or editing a file needs edit permission on it.
- If you replace a file a client already has, tell them a new version is available.